Part Time Office Specialist I/II
Anaheim, CA Anaheim, CA Part-time Part-time $39,811 - $50,814 a year $39,811 - $50,814 a year 4 days ago 4 days ago 4 days ago Description The City of Anaheim Housing and Community Development Department is seeking a Part Time Office Specialist I or II to support the Anaheim Housing Authority.
The Part Time Office Specialist I or II will perform varied clerical duties, provide customer service assistance in-person as well as over the phone, and support multiple staff members simultaneously.
PT Office Specialist I- $19.
14 - $24.
43 Hourly Qualified candidates will possess one (1) to two (2) years of clerical experience in a professional environment, including experience with providing excellent customer service.
PT Office Specialist II- $21.
27 - $27.
14 Hourly Qualified candidates will possess three (3) or more years of clerical experience in a professional environment, including experience with providing excellent customer service.
Under both classifications the ideal candidate must demonstrate the ability to type at a net corrected speed of 40 words per minute (WPM).
Ideal candidate will be customer service oriented, highly analytical, extremely organized, possess excellent written/verbal communications skills and is able to multi-task and work effectively in a team environment.
This is a part time position usually averaging 30 hours per week.
A minimum number of hours is not guaranteed.
Based on candidate qualifications and knowledge/skills/abilities demonstrated during the selection process, the hiring manager reserves the right to hire as Part Time Office Specialist I or Part Time Office Specialist II.
Essential Functions The following functions are typical for this classification.
Incumbents may not perform all of the listed functions and/or may be required to perform additional or different functions from those set forth below to address business needs and changing business practices.
Depending upon area of assignment, responsibilities and duties may include, but are not limited to the following:
Act as a receptionist to the public, take and respond to a high volume of phone calls, screen inquiries, take messages, schedule appointments and answer questions requiring an understanding of policies and procedures of the work unit.
Type forms, schedules, reports, lists, general correspondence, manuscripts, charts, graphs, contracts and statistics.
Type, file, record, compute and maintain confidential and privileged information.
Compose routine correspondence.
Utilize modern office equipment, media, and computer applications specific to the assigned unit in order to input, maintain, retrieve, transfer, and communicate confidential and privileged information.
Compose routine correspondence using Adobe Pro.
Proofread materials for clerical accuracy and spelling.
Copy, collate, staple and otherwise bind a variety of materials.
File materials into and retrieve materials from established filing systems and develop standard office filing systems for record storage and retrieval.
Research readily available information requiring some interpretive judgment and tally and compile information for reports using a computer or related software.
May maintain records of the unit concerning purchases, budget accounts and inventory; requisition office supplies.
May maintain records of staff attendance and absences; compile and submit periodic reports for payroll purposes.
Transcribe cassette tapes of dictated correspondence, reports, interviews, legal documents, lists and related materials using modern office equipment and computer software.
Receive, open, date stamp and distribute incoming mail and processes outgoing mail.
Maintain and post data to logs, lists, ledgers, follow-up files and other records of the unit; check and compare records and documents for accuracy.
Maintain calendars and schedules of appointments, meetings, room use, equipment use and events.
Scan documents upon request.
Perform related duties and responsibilities as required.
Qualifications
Experience:
Performing varied journey-level clerical work.
Knowledge of:
Modern office procedures, practices, and equipment; personal computer hardware and software, including word processing, spreadsheet, and database programs; English usage, spelling, grammar and punctuation; basic math; and record keeping methods.
Ability to:
Keyboard at a net corrected speed of 40 words per minute from clear copy; learn to efficiently operate a computer terminal and use associated software; accurately transcribe recorded information into a readable format; effectively answer and process telephone calls; read, understand and apply moderately difficult materials; prepare accurate and clearly understood statistical reports; understand and carry out oral and written instructions; understand pertinent procedures and functions quickly and apply them without immediate supervision; maintain confidentiality; handle multiple priorities, organize workload, and meet strict deadlines; establish and maintain effective relationships with those contacted in the course of work; maintain professionalism, courtesy, and composure at all times, including stressful situations.
For public contact positions, incumbents must have the ability to interact with a wide variety of clientele while retaining a professional work environment.
Supplemental Information IMPORTANT APPLICATION INFORMATION AND INSTRUCTION Applications will be accepted until Friday, October 27, 2023 at 5:
00PM.
Applicants are encouraged to apply early.
Applicants that apply after the first review are not guaranteed to be considered for this recruitment.
This recruitment may close at any time without notice after the first review date.
The deadline for the first review of applications is on Tuesday, October 17, 2023 at 5:
00PM.
The selection process may include, but is not limited to, a skills assessment and oral interview.
The eligibility list established from this recruitment may also be used to fill the current and/or additional vacancies throughout the City.
Candidates must be specific and complete in describing their qualifications for this position.
Failure to state all pertinent information may lead to elimination from consideration.
Stating See Resume is not an acceptable substitute for a completed application.
The successful candidate will be required to undergo a reference / background check (to include a conviction record) and pass a post-offer pre-employment medical examination (which will include a drug/alcohol screening).
The City of Anaheim utilizes E-Verify and new employees must provide documentation to establish both identity and work authorization.
Communication regarding your application and/or status will be sent to the email address listed on your application.
Please check your email regularly throughout the recruitment process as you will not receive communications by any other method.
Equal Opportunity Employer The City of Anaheim offers a range of benefit programs to eligible part-time employees and their eligible dependents.
Programs and benefits amounts vary and are based on bargaining unit, family size, hire date, plan selection, and number of hours worked.
To view the current benefits summary, visit:
https:
//www.
anaheim.
net/DocumentCenter/View/36803/Benefits-Summary-Part-Time For additional information about the City's benefits, visit www.
myanaheimbenefits.
com then click on Part-Time Employees.
RETIREMENT BENEFITS - The City contracts with the California Public Employees Retirement System (CalPERS) to provide retirement benefits.
Retirement formula is based on appointment date and membership status with CalPERS.
Part-time eligible employees become members of CalPERS as either Classic or New members.
Part-time employees not eligible for CalPERS are required to participate in the City's part-time 457 plan, as a replacement plan for Social Security.
To view the current limits and additional CalPERS information, visit:
https:
//www.
anaheim.
net/DocumentCenter/View/37234/PT-CalPERS-Rates.
Estimated Salary: $20 to $28 per hour based on qualifications.
The Part Time Office Specialist I or II will perform varied clerical duties, provide customer service assistance in-person as well as over the phone, and support multiple staff members simultaneously.
PT Office Specialist I- $19.
14 - $24.
43 Hourly Qualified candidates will possess one (1) to two (2) years of clerical experience in a professional environment, including experience with providing excellent customer service.
PT Office Specialist II- $21.
27 - $27.
14 Hourly Qualified candidates will possess three (3) or more years of clerical experience in a professional environment, including experience with providing excellent customer service.
Under both classifications the ideal candidate must demonstrate the ability to type at a net corrected speed of 40 words per minute (WPM).
Ideal candidate will be customer service oriented, highly analytical, extremely organized, possess excellent written/verbal communications skills and is able to multi-task and work effectively in a team environment.
This is a part time position usually averaging 30 hours per week.
A minimum number of hours is not guaranteed.
Based on candidate qualifications and knowledge/skills/abilities demonstrated during the selection process, the hiring manager reserves the right to hire as Part Time Office Specialist I or Part Time Office Specialist II.
Essential Functions The following functions are typical for this classification.
Incumbents may not perform all of the listed functions and/or may be required to perform additional or different functions from those set forth below to address business needs and changing business practices.
Depending upon area of assignment, responsibilities and duties may include, but are not limited to the following:
Act as a receptionist to the public, take and respond to a high volume of phone calls, screen inquiries, take messages, schedule appointments and answer questions requiring an understanding of policies and procedures of the work unit.
Type forms, schedules, reports, lists, general correspondence, manuscripts, charts, graphs, contracts and statistics.
Type, file, record, compute and maintain confidential and privileged information.
Compose routine correspondence.
Utilize modern office equipment, media, and computer applications specific to the assigned unit in order to input, maintain, retrieve, transfer, and communicate confidential and privileged information.
Compose routine correspondence using Adobe Pro.
Proofread materials for clerical accuracy and spelling.
Copy, collate, staple and otherwise bind a variety of materials.
File materials into and retrieve materials from established filing systems and develop standard office filing systems for record storage and retrieval.
Research readily available information requiring some interpretive judgment and tally and compile information for reports using a computer or related software.
May maintain records of the unit concerning purchases, budget accounts and inventory; requisition office supplies.
May maintain records of staff attendance and absences; compile and submit periodic reports for payroll purposes.
Transcribe cassette tapes of dictated correspondence, reports, interviews, legal documents, lists and related materials using modern office equipment and computer software.
Receive, open, date stamp and distribute incoming mail and processes outgoing mail.
Maintain and post data to logs, lists, ledgers, follow-up files and other records of the unit; check and compare records and documents for accuracy.
Maintain calendars and schedules of appointments, meetings, room use, equipment use and events.
Scan documents upon request.
Perform related duties and responsibilities as required.
Qualifications
Experience:
Performing varied journey-level clerical work.
Knowledge of:
Modern office procedures, practices, and equipment; personal computer hardware and software, including word processing, spreadsheet, and database programs; English usage, spelling, grammar and punctuation; basic math; and record keeping methods.
Ability to:
Keyboard at a net corrected speed of 40 words per minute from clear copy; learn to efficiently operate a computer terminal and use associated software; accurately transcribe recorded information into a readable format; effectively answer and process telephone calls; read, understand and apply moderately difficult materials; prepare accurate and clearly understood statistical reports; understand and carry out oral and written instructions; understand pertinent procedures and functions quickly and apply them without immediate supervision; maintain confidentiality; handle multiple priorities, organize workload, and meet strict deadlines; establish and maintain effective relationships with those contacted in the course of work; maintain professionalism, courtesy, and composure at all times, including stressful situations.
For public contact positions, incumbents must have the ability to interact with a wide variety of clientele while retaining a professional work environment.
Supplemental Information IMPORTANT APPLICATION INFORMATION AND INSTRUCTION Applications will be accepted until Friday, October 27, 2023 at 5:
00PM.
Applicants are encouraged to apply early.
Applicants that apply after the first review are not guaranteed to be considered for this recruitment.
This recruitment may close at any time without notice after the first review date.
The deadline for the first review of applications is on Tuesday, October 17, 2023 at 5:
00PM.
The selection process may include, but is not limited to, a skills assessment and oral interview.
The eligibility list established from this recruitment may also be used to fill the current and/or additional vacancies throughout the City.
Candidates must be specific and complete in describing their qualifications for this position.
Failure to state all pertinent information may lead to elimination from consideration.
Stating See Resume is not an acceptable substitute for a completed application.
The successful candidate will be required to undergo a reference / background check (to include a conviction record) and pass a post-offer pre-employment medical examination (which will include a drug/alcohol screening).
The City of Anaheim utilizes E-Verify and new employees must provide documentation to establish both identity and work authorization.
Communication regarding your application and/or status will be sent to the email address listed on your application.
Please check your email regularly throughout the recruitment process as you will not receive communications by any other method.
Equal Opportunity Employer The City of Anaheim offers a range of benefit programs to eligible part-time employees and their eligible dependents.
Programs and benefits amounts vary and are based on bargaining unit, family size, hire date, plan selection, and number of hours worked.
To view the current benefits summary, visit:
https:
//www.
anaheim.
net/DocumentCenter/View/36803/Benefits-Summary-Part-Time For additional information about the City's benefits, visit www.
myanaheimbenefits.
com then click on Part-Time Employees.
RETIREMENT BENEFITS - The City contracts with the California Public Employees Retirement System (CalPERS) to provide retirement benefits.
Retirement formula is based on appointment date and membership status with CalPERS.
Part-time eligible employees become members of CalPERS as either Classic or New members.
Part-time employees not eligible for CalPERS are required to participate in the City's part-time 457 plan, as a replacement plan for Social Security.
To view the current limits and additional CalPERS information, visit:
https:
//www.
anaheim.
net/DocumentCenter/View/37234/PT-CalPERS-Rates.
Estimated Salary: $20 to $28 per hour based on qualifications.
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