Administrative Assistant

Administrative Assistant

Media Ocean, Inc., a local fast growing Online Marketing Agency seeking a full time Administrative Assistant. The Administrative Assistant will support executive management and the campaign management. We offer our clients the most current online marketing products and services available to generate more leads and more revenue. Our results driven conversion platform focuses on lowering their cost per lead, while increasing the quality and quantity of the leads. We offer complete transparency, and detailed tracking of all the leads.

Position Summary

The Administrative Assistant is responsible to provide administrative support for Senior Management and the marketing department in a timely, efficient, and professional manner. Communicate regularly with Senior Management, staff, clients, and vendors.

Essential Job Duties and Responsibilities

Administrative Support - For Media Ocean and subsidiary companies
Provide administrative support by coordinating executive's calendar, meetings, and travel arrangements
Manage phone calls, faxes, mail, inquiries, and expense reporting
Conserve executives' time by reading, researching, and routing correspondence
Prepare and edit general communication and correspondence
Prepare meeting materials and presentation decks for a variety of needs including but not limited to Board of Directors meetings
Serve as liaison between Senior Management, Middle Management, and other department staff
Marketing Support and Project Management
Ensure marketing campaign projects are completed in a timely manner by performing and coordinating appropriate tasks
Track, document and report on all clients leads to management and to client
Assist communication with clients on campaign performance, developing presentations and reports by assimilating and compiling specific and necessary data
Organize and maintain files, follow-up/pending and reminder systems for various recurring projects and reports
Document, write procedures, record videos, and information management and filing
Minimum Qualifications

Education Level:
Associate's Degree or equivalent experience

Field of Study/Area of
3-5 years in executive administrative experience with "C-level" Management
Skills, Knowledge and Abilities
Accurate typing speed of 60 WPM
Ability to work in a fast paced environment while serving as a liaison to department heads, managers, associates, and Customers.
Demonstrate discretion and confidentiality in the handling of highly sensitive issues
Excellent written and verbal communication skills
Able to handle multiple tasks and projects simultaneously in a very organized fashion
Proactive work ethic with utmost attention to detail
Knowledge of basic research fundamentals
Team player with a positive attitude
Flexible and adaptable to change
Demonstrates commitment to meeting or exceeding customer expectations, effectively solicits and responds to the needs of the customer both external and internal
Works cooperatively with others toward common group objectives, demonstrates respect for the ideas and contributions of other team members, cultivates positive relationships with other associates, and provides assistance and support to others
Advanced proficiency in Microsoft Office (MS Word, Excel, PowerPoint and Outlook)

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