Facilities Coordinator

Currently, we are seeking a Facility Coordinator to join our Disney team in Anaheim, CA.
OVERVIEW
Provide administrative support to the Facility Management Team including, but not limited to correspondence, budget analysis, records inventory, and arranging meetings.
Prepare various reporting. Process invoices for payment.
Review various reports for accuracy.
Update databases.
Support work order dispatch as necessary.
Maintain employee time cards and attendance records as needed.
Coordinate special projects as assigned.
ESSENTIAL FUNCTIONS
GENERAL
Provide general overall facility management services including continuous monitoring of office/facility
Act as an interface with client, visitors and guests.
Assist Facility Management Team with tactical planning for the regional facilities team's goals and objectives
Provide facility specific assistance to the project management team as needed or requested.
Manage & maintain small facility management tasks as assigned.
Coordinate special events in support of client or Jones Lang LaSalle.
Provide support for meetings and conference room reservations, as needed and directed.
Ensure appropriate follow up with customers.
Seek to continuously improve processes, systems and overall client satisfaction.
FINANCIAL
Assist with budgetary requests, analysis and reporting
Assist with researching, analyzing and reporting budget variances
Work with team members to identify and respond to any financial or budgeting related issues
Help support facility specific cost savings targets to contribute to the account achieving significant savings
Assist management and staff with operational reporting, budgeting, financial systems, purchasing as necessary.
Support requests associated with Jones Lang LaSalle Management, Operations and Financial audits
FACILITY MAINTENANCE
Coordinate & manage facility maintenance and repair services with building/property management company or third party service providers/vendors.
Assist with the coordination and scheduling of maintenance activities
Provide direction/information to vendors, facilities staff and service providers as required to ensure excellent coordination/execution of work within client environment with minimal disruption, as needed.
Assist with receiving and dispatching of work requests to technical staff, vendors or other services providers
Resolve problems associated with all building services including but not limited to: janitorial, parking, security/access conference rooms,
Implement preventive, ongoing and anticipated maintenance/repair programs.
KNOWLEDGE, SKILLS, AND ABILITIES
Demonstrate leadership, responsiveness and creativity in finding solutions for service delivery and overall client satisfaction.
Read and understand the applicable Service Level Agreements, helps achieve the Key Performance Indicators and scores favorably on the client satisfaction surveys.
Good organizational and interpersonal skills with a strong customer focus.
Proficient in MS Office, and possess strong written, verbal and people skills.
Demonstrated intermediate to advanced written communication skills (spelling, grammar and punctuation) and verbal communications skills.
Able to work independently with minimal supervision.
Prioritize and manage the completion of projects in an efficient and timely manner.
Ability to quickly learn how to use any Company required software that may be required
EDUCATION AND EXPERIENCE
Minimum of 2 years' industry experience required in a corporate environment or as a third party service provider.
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