Coordinator - Production - Anaheim, CA 1024

Encore Event Technologies, part of the Freeman family of companies, is the leading provider of unique, creative and innovative in\-house audiovisual services for hotels, conference centers, and resorts throughout the United States\.Encore Event Technologies partners with hotels and event planners to develop optimum ways to deliver event experiences with maximum impact, utilizing cutting edge technology\. With state\-of\-the\-art equipment and hospitality\-minded technology professionals, Encore sets the event technology pace for all competitors in the industry\.Encore Productions, the production division of Encore Event Technologies, is a full\-service creative production and A/V equipment rental company, helping clients tell their stories in Las Vegas and around the world\.
SUMMARY
Encore is seeking a Coordinator \- Production to contribute to their show production efforts through coordination of various project tasks\. Manage logistical contributions oriented toward show production projects\. Contribute to the success of Encore?s Production Department by maintaining accurate records, completing assigned job duties in a timely and efficient manner, and proactively seeking out new ways to support the overall success of every job\. Contribute to the maintenance of a positive, team\-oriented atmosphere\. Additional duties include:
+ Provide daily production support required for show management and A/V staging projects\.
+ Assist in scheduling and coordination of all staff and resources
+ Monitor budget to maintain profit for the company relevant to assigned tasks\.
+ Facilitate communication between all parties involved in production project including vendors
+ Venue coordination with in\-house AV, Catering, dock staff, including venue fees, production rules and regulations and submission of documents \(such as insurance certification, fire marshal floor plans and convention service requests\)
+ Assist in assessing local resources, rates, work rules and terms of a given market
+ Populate and maintain electronic show book and show folder for each event
+ Assist with post show accounting reconciliation, specifically as it pertains to freelancer invoices and related costs
+ Coordinate travel for show crews
+ Assist in collection and organization of show related content \(graphic files, video files and still photos\)
+ Occasionally travel to show\-site to provide support
+ Seek out vendor partners and update production resource list
+ Attend forecast meeting and organize production kick off meetings for events that confirm definite
+ Manage AR checklist during pre\-production and follow up on deliverable deadlines
+ Assist in collaboration with production department and Encore hotel properties
+ Manage Production calendar
+ Back up traveling show management team members when they are out of office
+ Input timesheets weekly\. Union labor as needed\.
+ Open and process Purchase Orders
+ Define and set up new vendors/part timers
+ Create and blend profit summaries as needed
+ Attend pre and post show meetings for job sign off
+ Job cost expenses and issue per diems/book travel via concur
+ Perform other duties as assigned\.
REQUIREMENTS
+ Experience in show production environment\.
+ Microsoft Office experience required \(Word, Excel, Outlook, PowerPoint, etc\.\)
PREFERRED
+ Experience in administrative and some accounting functions
EDUCATION
+ High School Diploma or GED
PREFERRED
+ Associates Degree
IMPORTANT NOTICE FOR EMPLOYEES ? PLEASE APPLY TO THIS AND OTHER POSITIONS VIA THE INTERNAL CAREERS WEBPAGE AFTER YOU HAVE UPDATED YOUR EMPLOYEE TALENT PROFILE INFORMATION BY GOING TO THE ?Public Profile? DROP DOWN THEN SELECT ?TALENT PROFILE ?\. IN THE TALENT PROFILE SECTION, SELECT THE EDIT BUTTON WHICH IS LEFT OF THE ?PERSONAL INFORMATION? TAB\. PROCEED TO EDIT ALL SECTIONS OF YOUR TALENT PROFILE BY SCROLLING DOWN THE PAGE\. MAKE SURE YOU SAVE YOUR INFORMATION ENTERED\. IF YOU HAVE ANY QUESTIONS, CONTACT US BY EMAILING CAREERS@FREEMANCO\.COM AND SOMEONE IN TA WILL RESPOND AS QUICKLY AS POSSIBLE IN SUPPORT\. \(REFERENCE EMPLOYEE PROFILE IN THE SUBJECT LINE WHEN EMAILING\)\.
Freeman is an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability status, veteran status or any other protected status\.
In compliance with the Americans with Disabilities Act Amendment Act, if you have a disability and would like to request an accommodation in order to apply for a position with Freeman, please e\-mail Freeman\.Recruiting@freemanco\.com\. Emails should be limited to disability\-related assistance only and should not be used for any other inquiries\.
Pursuant to the San Francisco Fair Chance Ordinance, we will consider for employment qualified applicants with arrest and conviction records\. ef6bf2443760425183a654edd19ec266

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