Part Time Office Specialist II - Finance Department

Description Benefits Supplemental Questions
The City of Anaheim Finance Department is seeking a highly qualified candidate for the position of Part Time Office Specialist II to join our team by performing a variety of clerical duties. The position will perform other varied clerical duties of moderate difficulty. Bilingual in both English and Spanish is highly desirable.
This is a part time position, typically assigned 20 hours per week with no minimum number of hours guaranteed.
The selection process will consist of a skills examination and oral interview.
Essential Functions:
Act as a receptionist to the public, take and respond to a high volume of phone calls, screen inquiries, take messages, schedule appointments and answer questions requiring an understanding of policies and procedures.
Type forms, schedules, reports, lists, general correspondence, manuscripts, charts, graphs, contracts and statistics.
Type, file, record, and maintain confidential and privileged information. Compose routine correspondence.
Utilize modern office equipment, media, and computer applications specific to the department in order to input, maintain, retrieve, transfer, and communicate confidential and privileged information.
Proofread materials for clerical accuracy and spelling.
Copy, collate, staple and otherwise bind a variety of materials.
File materials into and retrieve materials from established filing systems and develop standard office filing systems for record storage and retrieval.
Research readily available information requiring some interpretive judgment and tally and compile information for reports using a computer, typewriter or related software.
Maintain records concerning purchases, budget accounts and inventory; requisition office supplies.
Receive, open, date stamp and distribute incoming mail and process outgoing mail.
Maintain and post data to logs, lists, ledgers, follow-up files and other records; check and compare records and documents for accuracy.
Make routine mathematical calculations.
Maintain calendars and schedules of appointments, meetings, room use, equipment use and events.
Perform related duties and responsibilities as required.
Qualifications:
Experience performing varied journey-level clerical work.
Knowledge of modern office procedures, practices, and equipment; personal computer hardware and software, including word processing, spreadsheet, and database programs; English usage, spelling, grammar and punctuation; basic math; and record keeping methods.
Ability to keyboard at a net corrected speed of 40 words per minute from clear copy; learn to use various software applications relevant to work duties; and accurately transcribe recorded information into a readable format.
Ability to effectively answer and process telephone calls; read, understand and apply moderately difficult materials; prepare accurate and clearly understood statistical reports; understand and carry out oral and written instructions; understand pertinent procedures and functions quickly and apply them without immediate supervision.
Ability to maintain confidentiality; handle multiple priorities, organize workload, and meet strict deadlines; establish and maintain effective relationships with those contacted in the course of work; maintain professionalism, courtesy, and composure at all times, including stressful situations. Must have the ability to interact with a wide variety of clientele while retaining a professional work environment.
Bilingual in both English and Spanish is highly desirable.
Some work assignments may require possession of a valid California Class C driver's license.
Note: In order to satisfy the typing speed requirement of at least 40 net corrected words per minute (WPM), qualified candidates will be instructed to provide a certification of this requirement. Typing certifications can be obtained from such resources as employment assistance agencies, Workforce Development Centers, colleges/universities, adult schools, and temporary staffing agencies. The typing assessment must be proctored in-person and not be from an online/internet test. The following information must be on the certificate: 1: Your name 2: The name of the issuing agency, the proctor's name, and contact details for verification 3: The date of the test taken (must be within 1 year) 4: The length of the test (must be at least a 5 minute test) 5: The result must indicate net corrected typing speed of 40 WPM or higher.
If you have this certification please upload it with your application.
Supplemental Information:
IMPORTANT APPLICATION INFORMATION AND INSTRUCTIONS
Applications will be accepted until FRIDAY, DECEMBER 2, 2016 at 5:00 PM. Applicants are encouraged to apply early.
The selection process will consist of a skills examination and oral interview.
Candidates must be specific and complete in describing their qualifications for this position. Failure to state all pertinent information may lead to elimination from consideration. Stating "See Resume" is not an acceptable substitute for a completed application.
The successful candidate will be required to undergo a reference / background check (to include a conviction record) and pass a post-offer pre-employment medical examination (which will include a drug/alcohol screening). The City of Anaheim utilizes E-Verify and new employees must provide documentation to establish both identity and work authorization.
Communication regarding your application and/or status will be sent to the email address listed on your application. Please check your email regularly throughout the recruitment process as you will not receive communications by any other method.

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