HR Administrative Assistant
What if you were given the opportunity and responsibility to make a difference? It is time to embrace your Infinite Possibilities.
This is your opportunity to be part of International Paper, a Fortune 500 company and global leader in paper and packaging products.
IP is known for our commitment to the environment and to cutting-edge technology.
We have spent more than 100 years creating new ideas, and we are looking for people who can collaborate to help us build on our history, while creating future success.
We are committed to attracting, preparing, promoting and supporting our teams.
At International Paper, you control your destiny.
We offer benefits, challenges, global opportunities and total rewards.
When we say Infinite Possibilities, we mean it.
We currently have an opening for a Human Resources - Administrative Assistant at our Anaheim, CA and Carson Container facility.
This facility manufactures corrugated packaging products for local and national customers.
The Human Resources Administrative Assistant will work collaboratively with the Regional Human Resources Manager and facility management providing superior human resources services to our employees and the facility.
This position will support a broad range of human resource activities including:
We are looking for motivated individuals who are capable of performing a multitude of functions in a flexible, fast-paced environment.
Duties of the position include but are not limited to:
- Coordinates selection processes for hourly and salaried positions including posting with and outreach to the necessary organizations; communication with authorized staffing agencies; sourcing, screening and corresponding with applicants; conducting pre-employment assessments and reference checks; maintenance of all recruiting files.
- Coordinates orientation and on-boarding activities for new hires.
- Maintains the Affirmative Action Planning system, including maintaining annual logs for internal job postings, hires, terminations, separations, and promotions; completion of the annual AAP
- Ensures the facility maintains full compliance with all aspects of required of a federal contractor.
- Creates presentations to employees regarding policies and work rules that apply to all who work at our location.
- Maintains logs for disciplinary action, training, vacation, etc.
- Maintains the accuracy of shared files and data bases.
- Ensures timely and accurate processing of human resource-related forms; researches and furnishes employee information to authorized persons as appropriate; and handles human resource-related questions.
- Assist with hourly attendance tracking on a daily basis, initiates disciplinary action when needed, communicates issues, and prepares attendance reports.
- Supports processes related to FMLA, disabilities, and return to work.
- Other Duties as assigned
The following qualifications are required:
- Minimum of three years administrative human resources experience or equivalent education.
- Working knowledge of federal and state employment laws.
- A high level of diplomacy, tact, and judgment as well as an upbeat and positive attitude.
- Ability to surface issues and handle sensitive and confidential information in an efficient and professional manner.
- Superior organizational skills with a high quality of accuracy and attention to detail in both written and verbal communications.
- Ability to learn new skills quickly, work and be flexible with deadlines, solve problems effectively, and handle multiple priorities.
- Ability to be proactive and self-directed while working professionally in a team environment to resolve issues and meet deadlines.
- Demonstrated high level of proficiency in Microsoft Windows environment with an emphasis on Word, Outlook, PowerPoint and Excel.
- Demonstrated ability to learn new software programs or databases quickly.
- Specific competencies include time management, problem solving, action oriented, integrity, functional/technical skills, customer focus, learning on the fly.
International Paper is an Equal Opportunity/Affirmative Action Employer.
All qualified applicants will receive consideration for employment without regard to sex, gender identity, sexual orientation, race, color, religion, national origin, disability, protected veteran status, age, or any other characteristic protected by law.
Anaheim CA 92805
.Estimated Salary: $20 to $28 per hour based on qualifications.
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